Job Descriptions

Council President

Serves as the spokesperson for the Council.  Schedules Council meetings and prepares agenda for said meetings.

Formation Director

Responsible for scheduling interviews, rituals, ordering of formation materials , assigning formators.

Assistant Formation Director

Assists the Formation Director with various duties such as records manager, ordering books, schedule interview, and order scapulars.

Corresponding Secretary and Mass Stipends

Sends cards to members when appropriate, such as at the death of a family member or get well cards when a community member is ill.  Also arranges for Mass stipends upon the death of an immediate family member.

Infirmarian

Forwards community members’ prayer requests to community via email.  Keeps up with infirmarian book that is passed around at community meetings.  Types up requests and forwards to the community.

Formator

Accompanies candidates in formation for Clothing or the Promise.  Also completes evaluation forms for candidates who are being clothed or are making their promise.  Informs Formation Director of any areas of concern with candidates.

Assistant Formator

Assists Formator as needed during formation sessions.  Will facilitate at least 3 sessions during the year and will complete evaluation forms on candidates not being clothed or making promise.

Records Manager/iCloud

Keeps records of members and maintains it on iCloud.

Treasurer

Maintains the community checkbook.  Makes deposits and writes checks as needed.  Prepares monthly treasurer’s report and year-end financial report.

Community Secretary and Attendance

Takes minutes of the community business meetings and sends them to the community.  Prepares agenda for the monthly community meetings.  Records attendance of the meetings.

Councilor

Serves as council member.  Participates in decisions made pertaining to the community.  Other duties as needed.

Historian and Flos Carmeli Articles

Keeps history of community current.  Submits articles of community events and happenings to Flos Carmeli for publication.

Community Directory

Keeps community directory current.

Sacristan

Set up and clean up after Masses / liturgies of the community.

Librarian

Maintains the community library.  Keeps records of books checked in and out.  Adds new books to the library when books are donated and vetted by the Council.

Hospitality / Set up / Clean up

Sets up and cleans up for the monthly meetings and any special events.  Makes coffee and has water available.  May plan food for some events.

Liturgy of the Hours Coach

Works with members who need assistance in learning to pray the Liturgy of the Hours.  Communicates to community secretary the page numbers for Morning Prayer during community meetings.

Photographer

Takes pictures of important and vital happenings of the community, such as rituals, etc.

Community Legislation Reader

Reads from the Legislation book at community meetings.

Name Tags / Printing

Makes new name tags as needed.  Prints other items, such as St. Joseph bookmarks, our promise, etc.

Notification of Fast / Feast Days

Notifies community via email about fast and feast days.

Song Leaders for Mass / Liturgy of the Hours

Leads the singing for Mass and liturgy of the hours.

Liaison For Mission In Kenya

Contacts a representative for the Kenya mission for updates on what is happening there.

Congress Liaison

Keeps the community current on details regarding progress of any congresses of our semi-province.

Website / Technical Support

Keeps website maintained and updated.

Inquirers and Outreach to Diocesan Communities

Welcomes inquirers who come to meetings and answers any questions they may have.  Will work on awareness of our community among the diocese by distribution of brochures, article in the EOC, etc.

Retreat Team

Works together to arrange for retreat speaker, make any needed travel arrangements for speaker, make plans for any catering needed, and all other details.  Decisions will be dependent upon Council approval.

Special Topics Team

Will facilitate sessions during Community Formation on various topics twice a year or as deemed appropriate by Council